Be A Vendor!
Welcome!
We're thrilled to offer this chance to be a Vendor at GermanFest! Our success will depend in a large part on having high quality vendors. Please read the information below to see where you fit. Last year's participants were happy with our crowd, which exceeded our expectations. This year should be even better.
VENDOR CATEGORIES & DEFINITIONS
Food Vendor Form (click here) ----------------------------------------
Main Food Vendor*†, limited to two, is defined as a vendor providing a variety of large food items such as sandwiches, fried chicken or pizza. The food is primarily prepared onsite and mostly consumed onsite.
Snack Food Vendor*† is defined as a vendor serving only a few small food items such as ice cream, donuts, popcorn or soda. The food is primarily prepared onsite and may be packaged and sold for both onsite consumption and take home.
*Each vendor must provide a Certificate of Insurance which has Hottel-Keller Memorial, Inc. (dba--Shenandoah Germanic Heritage Museum) listed as an additional insured. Please enclose it with your completed application.
†Main and Snack Food Vendors are responsible for acquiring a temporary event food permit ($20 fee) with the Shenandoah County Health Department.
Form for All Other Vendors (click here) including Craftspeople, Museums, Historical Societies-------------------
Vendor is defined as a business selling a product or service.
Craft Vendor is defined as a person making a craft on site (such as baskets), and within the period of 1750-1950 and selling it. Anyone interested in applying for Craft Vendor Status must have their craft approved by the GermanFest planning committee in advance to make sure it fits within the historical context of the festival.
Demonstrator is defined as making a craft on site, and within the period of 1750-1950. Demonstrators are not selling a product, thus there is no exhibit fee.
Non-profits and historical societies may set-up an information booth at no charge. The Shenandoah Germanic Heritage Museum may request a reciprocal agreement.
You may sell items pertaining to your non-profit status (such as books, commemorative mugs, museum t-shirts, etc.) by applying under the Non-Profit/Historical Selling category ($15). If you plan to sell food or other non-related items you may not apply under this category.
GENERAL INFORMATION
Set-up Time: GermanFest is open to the public from 10am-6pm. Vendors may begin set-up as early as 7:00 am and must be finished by 9:00 am. If you require additional set-up time, please contact us to make special arrangements.
Displays: All tables, chairs and coverings must be provided by exhibitors. There is no provision for electrical hook-up.
Applications: All applications must be signed, dated and submitted with payment.
Liability: The Shenandoah Germanic Heritage Museum and Hottel-Keller Memorial, Inc. are not liable for personal injury or loss, damage, theft, breakage or destruction of goods on exhibit. The exhibitors shall be solely responsible for their own property, employees and for all public claims and liabilities.
Cancellations: Failure to notify The Shenandoah Germanic Heritage Museum and Hottel-Keller Memorial, Inc. in advance of any cancellation will affect your future participation in GermanFest. Booth fees are refundable until 5:00 pm, August 31, 2011, with a $15 cancellation fee; No refunds after August 31, 2011. All cancellations must be in writing.
Parking Passes: One parking pass will be given out per exhibit space purchased, not one per working the booth. Additional parking passes may be purchased at $5 each.
Taxes: Exhibitors are required to collect their own Sales Tax.
Trash: Trash receptacles will be located throughout the Festival grounds. Vendors are responsible for providing a trashcan for small waste items in their own booth, and neatly bagging all trash from their booth at the end of the festival.
Electricity: There is no power available at this location. You will be responsible for providing your own power source if needed.
Exclusivity: GermanFest does not guarantee exclusivity. There may be other vendors displaying/selling similar products or services.
SHOW RULES
1. The exhibitor’s booth must be open and staffed during show time.
2. Exhibitor’s booth must not interfere with adjacent exhibits or aisles in any way. No items may be offered for sale outside of the assigned crafter space.
3. YOU MAY NOT DISMANTLE YOUR DISPLAY OR START PACKING UP BEFORE CLOSING TIME! This includes bringing in and/or carrying out boxes.
4. You must supply your own table and chairs as well as any tent or covering you may desire. Your display table must have a cloth or skirt. The booth fee is only for the ground space. Boxes must be stored neatly and out of sight.
5. Set-up: Designated areas are marked for exhibitor parking and for exhibitors to unload. You must unload your display and goods into your space as quickly as possible and immediately move your vehicle to the exhibitor parking area.
6. No exhibitor may sell his assigned space to another crafter. No subletting of any portion of stand without permission. No changing of assigned spaces.
7. Vendors selling/preparing food must adhere to all Health and Fire Department regulations related to booth set up and proper food preparation and service. Vendor understands that the Health and or Fire Department will close their operation and vendor will forfeit all fees paid under this agreement if standards are not adhered to.
8. ALL BALANCES MUST BE PAID 30 DAYS PRIOR TO SHOW. We reserve the right to cancel your space if you have not paid by the due date. If you cancel 30 or less days before the show, you are still responsible for the balance due.
9. Food and snack vendors are required to provide a Certificate of Insurance which has Hottel-Keller Memorial, Inc. (dba--Shenandoah Germanic Heritage Museum) listed as an additional insured. See definitions on page 1 for details. Please enclose it with your completed application.
Failure to obey any of the above Rules and Regulations will affect your future participation in GermanFest.
THE GERMANFEST COMMITTEE RESERVES THE RIGHT TO:
· Once the festival has started, close down the festival for public safety reasons (i.e. severe weather conditions) without refunding individual vendors.
· Have exhibitors or vendors remove unacceptable or inappropriate items and to relocate or dismiss any participant or selling activity.
· Deny any application from a business or exhibitor deemed inappropriate for the Shenandoah Germanic Heritage Museum’s GermanFest.
Questions?
If you have any questions at all, please don't hesitate to contact one of the individuals listed below. Remember, if you have a question, you're probably not the only one.
Non-Food Vendors: contact Gae Ward at mammyland@verizon.net or 804-472-4041
Food Vendors: contact Chester Ramey at ceramey3@comcast.net or 703-297-5415
